Sthree GMBH sucht in Stuttgart eine/n Office Manager / Facilities Coordinator (m/w/d) (ID-Nummer: 13676494)
HELM AG sucht in eine/n Supply Chain Operations Manager // Transport Coordinator // Kauffrau/ Kaufmann für Spedition - und Logistikdienstleistung (m/w/d) (ID-Nummer: 13751744)
Office Manager als Administrative Coordinator (m/wd) Als Organisationstalent unterstützt du das Team im Tagesgeschäft und stellst effiziente Abläufe im administrativen Bereich sicher!
You act as a central interface between customers, service providers, internal departments, and site management. In addition, you support the Site Manager in administrative and operational matters and serve as a deputy during absence. Also, you will be responsible for business development in the surrounding area: visiting customers and offering our services.
Warehouse Operations Oversee all inbound and outbound flows; ensure correct packing, labelling and documentation so goods arrive undamaged and compliant.Sustain 5S and housekeeping standards across warehouse, stores and workshop areas.Ensure adequate stocks of packing materials and consumables.Arrange collection/dispatch to customer sites and field engineers via preferred logistics partners; optimize cost and lead time.Any additional duties required for the efficient operation of the warehouse and service areas as requested by the Service Manager. Inventory Management & Internal Controls Maintain >98% inventory accuracy through robust cycle counting, reconciliation and root-cause elimination of variances.Plan and execute annual stock take with Service Manager; prepare auditable evidence and SOX-compliant controls where applicable.Record and resolve issues with damaged goods or deliveries; raise claims with suppliers/carriers as required.
Beschleunigungen abstimmen Durchlaufzeiten und Termine verfolgen und überwachen; Terminabweichungen analysieren und klären, Lieferstatus pflegen; Kennzahlen zur Verfügung stellen Kommunikation mit Auftragsteams der Produktlinien und Availability Manager sicherstellen, Schnittstellenpartner für EMC sein Einhaltung der Modul- bzw. Baugruppen Liefertreue unter Berücksichtigung der Kundenanforderungen sicherstellen Als Teilejäger Fehlteile identifizieren und abholen bzw. organisieren; Materialbuchungen vornehmen Als Systemwächter Auftragszeiten, Auftragsabschluss etc. kontrollieren Als Gatekeeper die Einhaltung der mit den Vor- und Nachgelagerten Bereichen vereinbarten Gate-Kriterien überwachen Sonderaufgaben; an Projekten teilnehmen Ihr Profil Abgeschlossene Facharbeiterausbildung Anspruchsvolle Zusatzqualifikation (bspw.
Innerhalb dieser Struktur bilden die Teams eine dynamische internationale Gruppe von 56 Kollegen, bestehend aus 4 Direktoren, 6 Head of´s, Ales & Alliance Manager sowie Sales Support Coordinator. Gemeinsam treiben die Teams ein nachhaltiges wirtschaftliches Wachstum in den wichtigsten Märkten voran und arbeiten eng mit regionalen Vertriebspartnern und internen Stakeholdern weltweit zusammen.
We offer talented and motivated individuals the opportunity to grow, develop their skills, and shape their careers with us. Your Role As Site Manager, you are fully responsible for the operational, organizational, and disciplinary leadership at our operational site in Ostrava. You ensure stable operations, high quality standards, and strict compliance with safety, customer, and process requirements.
Job Description We are currently looking for a skilled Workplace Coordinator (m/f/d) to join our Integrated Facilities Management team in Dresden. Your tasks: Serve as primary on-site facilities contact and manage all IFM subcontractors across service scope Handle work requests via Corrigo CMMS system and coordinate technical support (HVAC, cleaning, maintenance) Staff reception desk, manage visitor processes, and handle incoming calls and mail distribution Manage vendor relationships, process purchase orders in SAP/JDE, and ensure procurement compliance Coordinate consumables ordering, office moves, parking management, and employee onboarding/offboarding Maintain HS&E compliance, complete required training, and ensure contractor safety requirements Support event coordination, meeting room setup, and manage AV equipment Process asset inventory, equipment handovers, and maintain occupancy planning systems Provide security management support and conduct physical security reporting Support capital projects from initiation through completion and handover to FM team Your profile: Proven experience in facilities management or workplace services operations Strong customer service and stakeholder management skills Proficiency with CMMS systems (Corrigo preferred) and ERP systems (SAP/JDE) Excellent communication skills and professional phone/reception etiquette Detail-oriented with ability to manage multiple tasks in fast-paced environment Knowledge of HS&E regulations and safety compliance requirements Experience with vendor management and procurement processes Proactive, collaborative team player with problem-solving mindset Flexibility to adapt to changing priorities and think outside the box What you can expect from us You’ll join an entrepreneurial, inclusive culture.
We are currently looking for a skilled Workplace Coordinator (m/f/d) to join our Integrated Facilities Management team in Ratingen. Your tasks: Serve as primary on-site facilities contact and manage all IFM subcontractors across service scope Handle work requests via Corrigo CMMS system and coordinate technical support (HVAC, cleaning, maintenance) Staff reception desk, manage visitor processes, and handle incoming calls and mail distribution Manage vendor relationships, process purchase orders in SAP/JDE, and ensure procurement compliance Coordinate consumables ordering, office moves, parking management, and employee onboarding/offboarding Maintain HS&E compliance, complete required training, and ensure contractor safety requirements Support event coordination, meeting room setup, and manage AV equipment Process asset inventory, equipment handovers, and maintain occupancy planning systems Provide security management support and conduct physical security reporting Support capital projects from initiation through completion and handover to FM team Your profile: Proven experience in facilities management or workplace services operations Strong customer service and stakeholder management skills Proficiency with CMMS systems (Corrigo preferred) and ERP systems (SAP/JDE) Excellent communication skills and professional phone/reception etiquette Detail-oriented with ability to manage multiple tasks in fast-paced environment Knowledge of HS&E regulations and safety compliance requirements Experience with vendor management and procurement processes Proactive, collaborative team player with problem-solving mindset Flexibility to adapt to changing priorities and think outside the box What you can expect from us You’ll join an entrepreneurial, inclusive culture.
Ensure accurate and timely processing of customer orders in SAP, including monitoring data transfers and maintaining order accuracy Support logistics execution by performing virtual goods receipt and goods issue when needed Prepare, compile, and provide export documentation to customers and logistics partners in a timely manner Release sales invoices to accounting in line with internal financial control guidelines Manage and resolve discrepancies by coordinating corrective actions, entering claims, and investigating process issues Issue credit and debit notes, ensuring compliance with financial timelines and obtaining required approvals Maintain and update customer master data with a high level of accuracy and proactively initiate required changes Communicate effectively with internal and external stakeholders via email, video, or phone in English, German, or French Academic background in supply chain, customer service, business, or a related discipline Experience in a similar coordination or operations role with a strong record Solid working knowledge of SAP (SD/MM modules) as well as MS Office and Google Workspace Strong English communication skills; German or French is a valuable asset Customer-oriented mindset with the ability to prioritize effectively and maintain service quality Proactive, solution-focused personality with a strong can-do attitude Structured, process-driven way of working with exceptional attention to detail Collaborative team player who actively supports colleagues and contributes to shared goals Opportunity to work in an international supply chain environment with high impact on operational flows Daily collaboration with global stakeholders and cross-functional partners Role with a strong mix of customer service, logistics coordination, and process management Flexible work practices, including optional home office based on team alignment Ihr Kontakt Referenznummer 864235/1 Kontakt aufnehmen Telefon:+41 44 225 50 00 E-Mail: positionen@hays.ch Anstellungsart Freiberuflich für ein Projekt
Your assignments Leading multidisciplinary and multicultural project teamsManagement of several urban water projectsResponsibility for studies, design, tender documents and construction supervision for different investment measures in the field of water, wastewater and solid waste (2 out of 3 fields)Liaison and communication with Clients and Donor AgenciesManagement of technical deliverables and reportingPredict resources needed to reach objectives and manage resources in an effective and efficient mannerPrepare and track project budgets based on scope of work and resource requirementsTrack, follow up and report on invoicingDevelop and manage a detailed project schedule and work plan for a portfolio of projectsProvide project updates on a consistent basis to management and external stakeholders about strategy, adjustments, and progressPrepare and manage contracts with subcontractors and suppliersUtilize industry best practices, techniques, and standardsMeasure project performance to identify areas for improvementManage preparation of PQsManage and write technical and financial proposals, bring proposals through the approval process Your profile University degree (M.Sc.) in civil engineering, mechanical engineering, process or environmental engineering or other suitable qualificationPreferably 15 years of professional experience in international consulting / engineering in the field of urban water managementSeveral years of experience in project management, project control (backstopping) and in dealing with international donor organizations and development banksConfirmed successful acquisition of consulting projectsVery good leadership, team development and communication skillsVisionary thinking skills and the ability to support and shape a developing department and teamBe actively involved in professional activities, conferences, committees in the industryWillingness to travel extensivelyVery good knowledge of the English language, spoken and written and preferably in an additional business language (French, Spanish, etc.)Proficiency with Project Management software preferredStrong interpersonal and technical writing skillsPreferably additional qualifications in project management (PMI or similar) We offer Permanent positionFlexible working environment (mobile office/office hours)Friendly and collaborative spirit in multidisciplinary teamsHigh degree of personal responsibilityFinancial benefits (e.g. participation in corporate success)Challenging projects, where you can develop both professionally and personallyMultiple internal and external training opportunitiesCanteen nearby (meal allowance)Office amenities (e.g. company sports, free water, coffee and tea) Please send your application to Christina Müller.
Keywords (alle m/w/d): Prozessverantwortlicher, Logistikmanager, Supply Chain Manager, Prozessmanager, Logistikleiter, Prozessoptimierer, Lean Manager, Supply Chain Coordinator, Logistikkoordinator, Prozessanalyst, Betriebslogistiker, Logistikplaner, Prozessberater, Warehouse Manager, Materialflussplaner, Six Sigma Spezialist, Logistikcontroller, Operations Manager, Prozessingenieur, Logistikexperte
About us Your Contribution Ensure throughput and product qualityReview production KPI reports and electronic board for accuracy; control production order variances (hours/material/consumption)Review and manage re-inspection backlogs, quality issues and machine changes, along with handling and material issuesLead, instruct and motivate team employees on department deliverables and objectivesSupervise work performance, perform audits, provide control measures within the range of responsibility, and determine necessary improvement activitiesParticipate in the preparation and modification of job descriptions and the hiring processCreate planning documents and schedule/organize staffing to meet business needs based on the production schedule, vacations, call-offs, special needs, etc.Foster open communication with the Operations Manager, while reporting on all relevant data (production quantities, quality, accomplished order production, tool availability, maintenance tasks, etc.)Host daily shift meetings to provide daily instruction and staff allocationAssist in the development and implementation of training programs, in conjunction with the Department Training Coordinator, while continuously evaluating needs per positionPerform annual performance evaluations; document as requiredIssue disciplinary action for poor performance and/or misconduct, etc.Ensure clean workspaces on the Production floorMaintain the accuracy of employee time and attendance within the payroll systemLead and foster troubleshooting activities regarding potential issues on the Production line(s)Help promote and implement safety/EHS directives and maintain a clean and safe workspaceFollow cGMP and adhere to all ISO and safety guidelines and policies Your Profile High School Diploma or GED, requiredExperience in leading and directing the work of others in a fast paced manufacturing settingExperience in machine operation; glass manufacturing experience highly preferredUnderstanding of ISO and cGMP, preferredAbility to follow directions and instructionsAbility to read, write and speak English languageMulti-tasking abilitiesDetail oriented approachUpbeat, team approachRobust communication skills and openness to learn/develop Your Benefits Excellent healthcare benefits including medical, dental and visionShort and long term disability Tuition reimbursement Paid time offPet insurance Other supplemental benefits available upon election Please feel free to contact usYour Profile High School Diploma or GED, requiredExperience in leading and directing the work of others in a fast paced manufacturing settingExperience in machine operation; glass manufacturing experience highly preferredUnderstanding of ISO and cGMP, preferredAbility to follow directions and instructionsAbility to read, write and speak English languageMulti-tasking abilitiesDetail oriented approachUpbeat, team approachRobust communication skills and openness to learn/develop
Experience with quality procedures Experience with maintenance management programs is a plus, as well as knowledge of environmental, legal or occupational risk prevention regulations in precast production Fluent in English (minimum B2 level) and in German Strong leadership skills with the ability to motivate and manage teams Business vision and ability to manage large-scale projects Analytical, interpersonal, organizational and communication skills Previous experience as factory coordinator, the precast sector, in the renewable energy sector and in production environments will be a plus YOUR BENEFITS Nordex offers a range of attractive benefits – here’s a selection of what you can look forward to.
Prince 2) An experienced professional contributor with responsibility for an advanced area of work in the professional field Knowledge and/ or experience in application of the subject matter expertise as described in the relevant Competencies Development sheets Inquisitive and analytical mind and excellent understanding of the role and potential for IT in a business context Proven ability to manage non-direct reports to achieve results and work in a multi-cultural multi-functional environment where consensus is critical for success Customer and end-user focused and excellent oral and written communications skills Analytical skills, conceptual thinking, customer focus, seeking information skills, forming relationships, planning and organization skills and teamwork WHAT IS THE PLUS POINT(S) Software AG (Apama, Terracotta) – min 2 years experienceJava.
Experience with quality procedures Experience with maintenance management programs is a plus, as well as knowledge of environmental, legal or occupational risk prevention regulations in precast production Fluent in English (minimum B2 level) and in German Strong leadership skills with the ability to motivate and manage teams Business vision and ability to manage large-scale projects Analytical, interpersonal, organizational and communication skills Previous experience as factory coordinator, the precast sector, in the renewable energy sector and in production environments will be a plus YOUR BENEFITS Nordex offers a range of attractive benefits – here’s a selection of what you can look forward to.
Prince 2) An experienced professional contributor with responsibility for an advanced area of work in the professional field Knowledge and/ or experience in application of the subject matter expertise as described in the relevant Competencies Development sheets Inquisitive and analytical mind and excellent understanding of the role and potential for IT in a business context Proven ability to manage non-direct reports to achieve results and work in a multi-cultural multi-functional environment where consensus is critical for success Customer and end-user focused and excellent oral and written communications skills Analytical skills, conceptual thinking, customer focus, seeking information skills, forming relationships, planning and organization skills and teamwork WHAT IS THE PLUS POINT(S) Strong knowledge in current EDI industry standards (EDI, ANSI, RosettaNet, etc).Familiar with EDI implementation best practices and guidelines.Sound knowledge of Business Process and back-end applications ( DGF, Express, Supply Chain and Global Mail)Competent in EDI Technologies / tools.